Anyone who has had to schedule ministers for a liturgy knows how difficult it can be. First, you have to find people willing to minister. Then, you have to get them to show up for their ministry!
A reader recently wrote to me opining about how forgetful people can be. The reader had a few questions for the Pray Tell community:
How do parishes notify liturgical ministers of their schedule? Just publish it in the bulletin? Or do email reminders go out to everyone? Or a text message?
Here at the School of Theology, we have begun using Ministry Scheduler Pro. The functionality is very good, but the interface can be a bit difficult. It automatically schedules people, allows for ministers to request substitutions, sends out reminders or text messages to them, and much more. It has made my life a lot easier. Before Ministry Scheduler Pro, I would manually compile our list of ministers in excel and send out email reminders the day before our liturgies.
I am curious to hear how other communities handle scheduling and reminders. Scheduling ministers is one of the most challenging and significant parts of any liturgist’s job. Any “life hacks” you can provide would be greatly appreciated.
Please comment below.